Hosting an event is a difficult, stressful task. You need to ensure guests are excited and happy to be there, and that takes a lot of planning, time, and work. The days leading up to it are challenging, and the evening of the event may be fun for attendees, but the host must stay focused.
However, leading AV rental suppliers can take a lot of the grunt work off their plate and simplify things, both in the days preceding and during the event itself. Here’s how the best ones do it.
Expert Consulting
Most people don’t know the difference between a good or great speaker or the ins and outs of lighting equipment. They know sound and visuals matter for ambiance, but the technical details and options available escape them.
The best AV rental suppliers provide expert consulting. They’ll listen to you describe how you want your event to come off, take notes about the event space itself, and then lay out all your options for AV equipment that suits your budget.
Pick their brain and get the right equipment, quickly and at a great price. You shouldn’t overpay for wattage you don’t need or a lighting scheme that doesn’t set the right tone. The experts will open your eyes to options you didn’t know you had, as technology has come a long way, and the selection is greater than you may think.
Setup and Takedown
On the big day, you’ll probably have many logistics and concerns on your mind. When you rent AV equipment for the event, you shouldn’t have to worry about picking up or returning the equipment, never mind setting it up so it works properly. Leading rental suppliers can give you whatever level of support you need.
They can deliver the equipment to the site, set it all up, and take it down afterwards, so there’s nothing physical or technical for you to worry about. The best suppliers even oversee the lighting consoles or whatever other AV needs you have, so you’re free to focus on networking and making sure your guests have a great time.
Look for an AV rental supplier that can take the mundane, logistical concerns off your plate.
Elite Modern Equipment
Most AV suppliers have a range of basic equipment, like spotlights or LEDs. Ideally, you have a wide selection of each of these types of lighting. Sometimes, events don’t require equipment beyond the fundamentals. But other times, hosts want to kick things up a notch, and the basic options aren’t enough!
The leading AV suppliers have what it takes to make a real impression on your guests. Things like 3D mapping create a “wow” factor before people even enter the door.
3D mapping allows you to cast images or even videos on the outside surface of the building, so the façade is like a canvas your guests can walk inside. By the time they get inside, they’ll already be excited and impressed. The best rental suppliers have mind-blowing lighting options you may not even know exist, so look for a company with modern, elite equipment.
Livestreaming Made Easy and Reliable
Some events feature discussions between people who aren’t located in the same city or country. We all use smartphones to connect with people easily, but this technology can be deceptive when it comes to putting on an event.
The ease with which people can connect face-to-face on platforms like WhatsApp or FaceTime might make it seem like livestreaming for an event is easy. However, when you have an audience assembled and need things to work properly, you can’t afford to risk any connection problems or interruptions.
Leading AV equipment suppliers can make your livestreaming easy and reliable. You shouldn’t be at the event holding your breath, scared that at any moment, the connection may cut out!
They also ensure the livestream has a secure feed that can be viewed on any device. You should be able to show the livestream of your conference on your corporate website. They simplify tailoring the livestream with unique add-ons, including branding that promotes your business.
The livestream should be in high-definition and, if you want, integrated with social media. To ensure it looks its best, the leading AV rental suppliers also provide meticulous editing, summary videos, colour correction, and cloud storage for an enhanced recording.
Livestreaming requires a lot more work than just pressing record and pointing your phone at the guest speaker. However, the best AV suppliers make it easy.
Elevated Conferences
Work conferences shouldn’t be run-of-the-mill or ordinary. When guests’ expectations are exceeded, you’ll make a real impression on partners, customers, and colleagues, and your investment will be more than worth it.
Many conferences are lackluster or uninspiring, so you have a real opportunity to surprise guests and make an impact. First, leading AV suppliers will ensure all the equipment works seamlessly so every attendee is engaged.
They have extensive experience in event management and pay attention to details that you may not think of immediately or consider deeply. Conferences with state-of-the-art multimedia and audiovisual equipment tend to foster a deeper connection between speakers and the audience. Their elite technical support will make wowing audiences effortless, so you can focus on connecting with the people there instead of ensuring the equipment itself is properly connected.
Leading rental suppliers will be with you throughout the process, from the time you conceive the conference to after it’s all over and the equipment needs to be returned.
Conferences and events can be excellent ways to share ideas, promote your business, and make important connections with colleagues and peers. There are many elements to putting together a great event, but the best AV service suppliers make it much easier by doing much more than just providing the equipment. Connect with a company that can deliver on all the above services and you’ll have a much simpler time organizing a memorable event.
